Trip Questionnaire | Beneath the Map Travel

1

You & This Trip

So we know who we're planning for and how to reach you.

Your name *

Please tell us your name.

Email *

Please add a valid email so we can follow up.

Phone (optional)

Where are you dreaming of going?

When you picture this trip, what do you see?

Paint us a picture. A morning, a meal, a feeling, anything that comes to mind.

What are your biggest hopes or goals for this trip?

For example: reconnecting as a family, adventure, rest, celebrating something, showing your kids something new.

How did you hear about us? (optional)

2

Dates

Firm dates help us lock in availability. Flexible dates help us find you a better deal.

Are your travel dates firm or flexible?

Firm, these dates are locked in Flexible, I have some room to move dates around Wide open, I don't have specific dates yet

Ideal start date

Ideal end date

If you don't have exact dates, what season or timeframe are you thinking?

How many nights do you want the trip to be?

3

Who's Coming

Start with yourself, then add everyone else who's traveling, including kids. We ask for activity level for every traveler, parents included, since that shapes the pacing just as much as it does for kids. Pick whatever feels honest, not aspirational.

How many families are traveling together?

Count each household as one family. This sets your planning fee.

Will everyone want to do every activity together?

Everyone together on everything A mix. Some solo or adult-only time built in Not sure yet, open to suggestions

Does one (or both) parents/adults want dedicated time to do something on their own?

Yes No Maybe, open to it

Would a sitter or supervised kids' activity during certain outings be helpful?

Yes No Not sure

Any medical considerations, mobility needs, or disabilities we should plan around?

This helps us choose accommodations, activities, and pacing that genuinely work for your group, things like step-free access, distance from parking, altitude, heat, or anything else worth knowing ahead of time. Optional, and kept just between us.

4

Getting There & Around

Tell us how you'd like to travel to and around your destination.

Would you like Beneath the Map Travel to arrange your travel to the destination (flights, trains, etc.)?

Yes, please arrange it No, we'll arrange it ourselves Not sure yet

Once there, how do you like to get around? (check all that apply)

Rental car Own vehicle / bringing our own car Rideshare or taxi Public transit Private driver or guide Mostly walking

Other

A couple of comfort-level questions

This helps us know how far off the beaten path to go versus sticking with official, licensed options.

For car rentals, official/licensed outfitters only, or open to peer-to-peer options like Turo?

Official, licensed outfitters only Open to peer-to-peer options, like Turo Either is fine, whatever works best

For experiences, more local and independent with locals, or more official and structured tours?

Mostly local, independent experiences with locals Mostly official, structured tours A mix of both

5

Where You'll Stay

Both the type of place and what matters most once you're there.

What type of accommodations do you prefer? (check all that apply)

Other

Bedrooms needed

Beds needed

Anything else about your ideal stay? (optional)

6

Experiences & Activities

Check everything that sounds good. More is better here, we'll help you prioritize later.

How active do you want each day to be?

An activity every day An activity every other day, with rest days between Just a couple of standout activities, otherwise open to relax Not sure, suggest a good mix

7

Food & Dining

This helps us plan accommodations and daily logistics around how you actually want to eat.

Do you like eating out for meals, or would you rather cook?

Eating out for every meal Eating out for most meals An even mix of eating out and cooking Mostly cooking for ourselves Not sure yet

If you'll prepare any meals yourselves, which ones? (check all that apply)

Any dietary preferences, restrictions, or allergies we should plan around?

8

Budget

Ballpark numbers are fine. Note whether a figure is for the whole trip, per night, or per person, whatever is easiest for you to estimate.

Total budget for the whole trip

If it's easier to give us one number and let us find the best split, fill this in and treat the categories below as flexible. They don't need to add up exactly, as long as everything fits inside this total.

Accommodation budget

Food budget

Activities & experiences budget

Transportation budget (optional)

Anything else about budget we should know? (optional)

Splurges you're excited about, places you'd rather save, a hard cap we shouldn't cross, etc.

9

Anything Else

Last chance to tell us anything that would help us get this right.

Celebrating anything special on this trip? (optional)

Any must-haves or deal-breakers we should know from the start?

Anything else on your mind?

Let's Plan Your Trip

You & This Trip

Dates

Who's Coming

Getting There & Around

Where You'll Stay

Experiences & Activities

Food & Dining

Budget

Anything Else

Review Your Answers

One family, up to 7 nights	$250
One family, 8 to 14 nights	$375
One family, 15 to 21 nights	$500
Each additional family traveling with you	+$150
22 nights or more, or 3 or more families	Custom quote